OVERVIEW OF ROLE
Monitoring & administration of coal supply & transportation for coal-fired power plant from coal supply in Indonesia until delivery to in Vietnam.
OBJECTIVES PURPOSE
Ensure smooth and efficient delivery at jetty of coal required by coal-fired power plant to operate.
RESPONSIBILITIES & DUTIES
Execute coal procurement strategy.
Monitor, coordinate and propose optimization for coal loading, transhipment and discharging operations.
Ensure contractual requirements of CTA and CSAs are followed and fulfilled including sending relevant notices.
Monitor daily OGV ETA/ETD/berth line up, nomination process, loading/discharging sequence, NOR, OGV/TSVs stowage plans and scheduling including when required communication with related parties.
Monitor and update OGV scheduling/reports including related communication with coal transporter with target to avoid OGV scheduling issues and demurrage.
Prepare and monitor with loading masters transhipment/TSVs scheduling forecasts / reports.
Monitor OGV loading/discharging operations at loading/discharging ports and TSVs loading/discharging operations at the transshipment points / jetty on daily basis including appointment, instructions and contacts with agents and laboratory/surveyors (draft, coal quality).
Review of SOF for OGV & TSVs loading and discharging operations at both loading and discharging locations.
Monitor coal quality (sampling/testing) at loading ports & coal quantity at both loading/discharging ports with representative in Indonesia, loading masters in Vietnam, appointed laboratory/ draft surveyor at both loading/discharging ports.
Liaise with coal supplier operations team/coal transporter operations team/brokers/agents/draft & quality surveyors to solve operational and post-fixture issues related to coal (quality & quantity supplied and delivered) and transportation (shortage/loss of cargo, stevedores damages & claims, SOF, demurrage, Force Majeure, etc
…).
Issuing voyage instructions and other necessary instructions and information for arrival at loading port to completion of discharge at the transhipment points jetty to coal transporter/OGV/TSVs masters/coal suppliers including sending and ensuring completion of relevant questionnaires.
Coordinate with coal transporter, coal supplier(s), agent, loading.
masters and relevant authorities at both loading and discharging ports.
Prepare/control and send pre/post shipping documentations including notices (mate/cargo receipt, B/L, LOI, commercial invoices, COO, COA, COW, transshipment notes, etc…).
Prepare/verify L/C for coal price payment.
Prepare/verify transportation charges in accordance with B/L, transshipment notes and CTA terms & conditions.
Prepare/review laytime calculations including demurrage/despatch with coal transporter / coal suppliers.
Prepare/review of invoices and liaise with finance department for payment of coal price & transportation charges, demurrage/despatch, delivered coal price adjustments and follow up of payments and recovery of dues.
Monitoring of shipping and coal markets including forecasts.
Monitoring of CTA and CSA related indexes daily values (freight (BIMCO C10/5TC), bunker (Platts, Petrolimex), US/VN inflation, exchange rate, gcNEWC, HBA).
Reporting to Coal Logistics Manager on operational planning, status & statistics, problems, and other relevant issues related to coal supply & transportation.
Developing reports and data sheets for coal supply and transportation optimization.
Comply with all standards and policies.
Any other task as may be assigned from time to time by the Coal Logistic Manager.
