Scope of Responsibilities:
- Being responsible for executing administrative activities and greet all visitors, to answer and respond to all phone call. Main duties are included, but not limited to:
• Make documentations, provide timely and accurate administration service;
• Organize company trip, celebrate birthday for staff;
• Arrange car for business trip;
• Book hotel and air ticket;
• Phone calls forwarded to correct employee;
• Take care facility;
• Take care reception area tidy at all times;
• Manage /set up meeting room booking and business lunch as required;
• Clear messages are taken and delivered;
• Customer and other key contacts ratings of effectiveness of receptionist at answering queries, forwarding calls and taking messages.
- Assist HR Consultancy department with following main duties, but not limited to:
• Absorb, classify, arrange, filing documents of HR Consultant Team;
• Be responsible for the filing software system;
• Be responsible for keeping documents in a filing cabinet;
• Update, upload incoming/outgoing documents to the software;
• Issue required acknowledgment for each incoming/outgoing document;
• Other relevant works of this software;
• Assist HR Consultant Team in preparation labor reports;
• Assist HR Consultant Team to courier documents to relevant authorities and clients;
- Other relevant works upon request.
