Admin Executive

JOB DESCRIPTION:

JOB SUMMARY
The Admin Executive is a core member of HR Team, assisting HR Manager in managing the efficient operation within the country, ensuring that Admin processes and practices comply with country regulations. The role works closely with HR Manager by providing country−specific insights for the successful development of relevant RHQ strategies.
JOB DESCRIPTION
1. Administration duties

• Handle flight & Hotel/ Car Booking for regional members visit;
• Maintain up to date information on hotel rates to all employees and update in Intranet;
• Work with vendors on immigration process and documents;
• Monitor and purchase stationeries and pantry items timely;
• Manage vendor contracts & payment related to Admin;
• Forecast operation budget annual for BP & FC;
• Support upload contract via DocuSign;
• Manage admin internal reporting;
• Admin document management;
• Company sharing folder management;
• Other ad−hoc duties.

2. Expats assistant

• Working as the Expat assistant;
• Handle work permit and residence card for expats;
• Agenda arrangement for VIP vistors.

3. FM reports

• Coordinate with FM assistant to complete the FM reports and related tasks.

4. IT Admin

• Administrative preparation for IT internal reviews, audit and checks;
• Periodic reporting to RHQ on IT related matters;
• Assist RHQ in administering IT standards;
• Prepare and submit IT reports as required by RHQ;
• Other ad−hoc duties.

5. Legal & compliance support

• Support RHQ Legal team in documents preparation and follow up;
• Document stamp;
• Keep the company legal document safety;
• Follow up compliance activity plan with RHQ;
• Complete compliance reports as required by RHQ;
• Other ad−hoc duties.

JOB REQUIREMENTS
1. Competencies

• Ability to work under pressure;
• Ability to complete multi−tasks within stipulated timeline;
• Familiar with procurement process;
• Familiar with company legal issues registration advantages;
• Familiar with compliance commitment.

2. Personal characteristics

• Fluent communication skills, both in verbal & in writing;
• Honest, discreet and with a high level of integrity;
• Able to work independently as well as collaborate with teams;
• Analytical with attention to detail, operating to a high degree of accuracy;
• Creative and problem−solving;
• Fast learner;
• Computer literate (MS−Words, Excel, PowerPoint).

3. Experience

• Minimum 3 years of working experience in similar position;
• Experience supporting and/or managing the coordination and execution of Annual Operating Plan, monthly and quarterly forecasting.

4. Qualifications

• B.A Degree in Business Administration or similar discipline from a recognized college/university.

JOB REQUIREMENTS:

JOB BENEFITS: