Reports to (Title of direct manager): Country Director.
A- JOB PURPOSE/SUMMARY:
Responsible for the overall human resources functional areas including recruitment, compensation & benefits, training & development, performance management, employee relations, policies & procedures, HRIS, office administration to support the operation and business needs, ensure the compliance of the Government regulations in labour matters, smooth communication and prompt resolution of requests and questions from managers and employees.
B- DUTIES & RESPONSIBILITIES:
1. Recruitment:
- Support the business in manpower planning to fulfil the vacancies in a timely manner.
- Manage the recruitment life-cycle including sourcing the best candidates from diverse sources, interviewing, salary proposal, reference check, job offer process…
2. Compensation & Benefits:
- Manage payroll administration and statutory contribution to ensure the accuracy and timely process.
- Participate in compensation & benefit survey, analyse and propose benefits/compensation review to ensure these are abreast with the market to attract and retain talents.
- Manage insurance and other benefit programs.
- Prepare the yearly personnel cost budget and ensure the expenditure is in line with approved budget.
3. Training & Development
- Conduct orientation program for the new hire.
- Liaise with Corporate to manage the online training system (Company’s University) for Vietnam.
- Partner with Department Managers to identify training needs and execute or support in organizing the training for employees according to the approved training plan.
4. Performance management:
- Develop/maintain the Performance management process, provide training and communication to managers and employees in objective setting, Mid-year and Year-end
review.
- Follow up to ensure the performance assessments are implemented in all departments according to the plan.
5. Employee relations:
- Timely communicate to employees the information related to employees’ rights & obligations.
- Organize employee activities to reinforce the employee engagement and team spirit.
- Handle employee’s grievances, complaints and any disciplinary matters to ensure industrial harmony within the organization.
6. HRIS
- Manage HR information system (Workday) to ensure the employee data recorded in a timely manner and accurately.
- Provide training, communication to ensure all employees are able to use the necessary functions in the system.
- Work with Corporate to implement the required activities to ensure the smooth running of the system and resolve any issue related to employee’s access, etc…
7. Others
- Develop HR policies, Company regulations in conjunction with the Company’s overall development plan.
- Align closely with Corporate HR in supporting the successful on-boarding of mindshare and the implementation/ roll out of company-wide HR initiatives and programs
- Provide updates and constant feedback on any local legislation changes that has direct and indirect impact on HR related matters and where appropriate, suggest and work on proposals on solutions.
- Prepare period/ad-hoc HR reports as required by Labour dept., Corporate etc…
- Overall responsible for administration work to ensure daily operation are well managed to fulfil the needs of company and employees.
