- Being responsible for executing administrative activities and greeting all visitors, to answer and respond to all phone call. Main duties are included, but not limited to:
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Make documentations, provide timely and accurate administration service;
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Organize company trip, celebrate birthday for staff;
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Arrange car for business trip;
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Book hotel and air ticket;
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Phone calls forwarded to correct employee;
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Office facility management;
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Take care of reception area tidy at all times;
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Manage /set up meeting room booking and business lunch as required;
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Clear messages are taken and delivered;
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Customer and other key contacts ratings of effectiveness of receptionist at answering queries, forwarding calls and taking messages;
- Assist HR department with following main duties, but not limited to:
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Absorb, classify, arrange, filing documents of HR Team;
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Be responsible for the filing software system;
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Be responsible for keeping documents in a filing cabinet;
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Update, upload incoming/outgoing documents to the software;
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Issue required acknowledgment for each incoming/outgoing document;
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Other relevant works of this software;
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Assist HR Team in preparation labor reports and some other related tasks.
- Other relevant tasks as to company’s request.