1. Staff Welfare
2. Periodical progress reports of division Directors
3. To ensure profitability of project and collections
4. To look after clients’ needs including after sales services
5. To carry out duties in a responsible manner to ensure long term interest of company and clients
6. Research and prepare monthly Sales Forecast
7. All projects must be well managed to ensure high quality finishes, right ambience and on-schedule completion
8. Respect the clients as well as suppliers. Be patient and explain, “educate” them whenever necessary – this is the correct path to progress
9. To uphold personal honestly and integrity in performing your daily duties and safeguard the company’s confidentially
Project Management
1. To prepare budget/ international costing for director's approval
2. To prepare implementation schedule
3. To assign a Project No. and prepare Purchase Order to Production Departments and Sub-contractors
4. To prepare invoices promptly for progress claims
5. To ensure proper quotations or contracts are signed before commencement of works
6. Must be familiar with Building and Contract by laws
7. To prepare all necessary submissions and deposits to Government Departments and Building Owners and Landlords
8. To call for Operation meeting with all suppliers concerned together with Operation Supervisor (OS) before commencement of project
9. To brief clearly project details to workers/ contractors and supervisors
10. To monitor site management and control daily during progress of works, until site is satisfactorily handover
11. To ensure Variation Orders are discussed and agreed by client before final billing (In any case, not more than 2 weeks after handling over)
12. To prepare requisition forms to management if advance payment is required
13. To prepare requisition for storage space, if required
14. To monitor daily deployment of workers and ensure that there is no unnecessary overtime claims
15. To prepare project Report within 3 weeks after handing over and submit to Director for approval
After Sales Services
1. To monitor outstanding accounts – to be collected within stipulated terms in quotation/ agreements
2. To monitor government submission’s approvals
3. To inform landlords upon receipt of government approvals and ensure return of Renovation Deposit
4. Visit clients to ensure every works and rectifications are in order and that clients are satisfied
5. Send bouquet of flowers and visit them if there is an official opening Ceremony
6. Follow up with clients periodically for any future works
Administration
1. Staff welfare – to assist staff and provide necessary career guidance within their group
Marketing
1. Marketing of services to existing and potential clients
2. To build clients’ relationship through better communication and frequent visits to clients
3. To prepare monthly Sales Forecast so as to ensure that sales targets and profitability met
4. To capitalize in group’s strength to market services
Sales
1. To brief designers clearly all requirements of clients
2. To prepare quotations and ensure cost control
3. To monitor quotations/ budgets of PE
4. Quotations from suppliers – normally from more than one source to ensure value
5. To check and discuss with suppliers regarding right quality and method to ensure both sub-contractor and Kingsmen are profitable
6. To have right costing before quoting to clients
7. To advise PM/ PE on necessary precautions before embarking on projects
8. To devise best method of marketing and presentations in order to win projects
9. To assist PE in negotiating with clients and during tendering stage
10. Tender stage – to ensure quotations are bona fide and Terms and Conditions in tender are adhered
11. Monitor progress of tender
12. Inform Account Department if tender is successful in order to ensure the return of the tender deposit.
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